CASTLE’S FAMILY RESTAURANT: HRIS NEEDS ASSESSMENT Essay

IntroductionJay Morgan, an Operations and HR Manager for castles Family Restaurant has asked Prestons HR consulting home for a HRIS application proposal that will reduce the time spent traveling between the Castles Family Restaurants eight restaurants in the northern calcium area and help him complete his HR tasks in a cost-effective manner magical spell allowing Mr. Morgan to do contribution of his HR tasks from his office. The following paragraphs provide a business assessment, detailing the type and size of Castles Family Restaurant, the identified HR problems, and a HRIS needs assessment. I drive concluded with a skeleton overview and closed with why a HRIS application is the right strategic choice for Castles Family Restaurant.Business AssessmentCastles Family Restaurant is part of the restaurant industry which according to the National Restaurant Association (2013) is now 13.1 million employees strong, and expected to increase 9.8 percent to 14.4 million by 2023. Castles Family Restaurants mission is to promote customer loyalty by providing appearstanding quality, service, cleanliness, and value and to promote employee loyalty through leadership training, promotion, benefits, and rewards. Castles Family restaurant currently employees approximately 300-340 employees of which 40% is full time in the eight restaurants owned in the northern California area. Currently Jay Morgan is both(prenominal) operationsmanager and HR manager for the eight restaurants in which time and silver is spent traveling between the eight restaurants to manual of armsly complete all(prenominal) restaurants HR tasks. Sales have shown improvement over the past ten years since Castles Family Restaurant opened up their doors, but stay fresh to struggle with employee satisfaction that accounts for the increase disturbance rates the company has experienced in the past two years. It is the mission of the company to not only replete their customers needs but also their employ ees and therefore it is imperative that the necessary means be taken to decrease the increased employee turnover rates.Identified ProblemsCastles Family Restaurants concerns over the past two years are with the increased employee turnover rates. Even though sales have increased Castles Family Restaurant is concerned with future revenue and profitability, low workplace moral, and deteriorating product and service quality which are negative impacts from high employee turnover rates. In order to reduce turnover rates more attention must be given to employee training, promoting, benefits, and rewards. Right now Mr. Morgan is spending time and specie traveling among the eight restaurants in order to manage scheduling, recruiting, hiring, paysheet, and answering employees questions leaving little to no time for developing the employees. By automating HR tasks Mr. Morgan sess travel less, spend less, and have more time developing the employees which in turn will reduce employee turnover rates. Scheduling software discharge help automate the process of assigning the right number of employees to perform the tasks that need to be performed on each workday and during each meal service. work flow software will aid in the hiring process by allowing applicants to fill out applications online, upload documents, and allow criterias to be set weed out prospects. Even though one-on-one training is important, technology can be used to track the development of employees and also be used in slipway of training videos and manuals. Automating payroll will reduce the time spent on them and help avoid mistakes that can lead to legal repercussions. Specialized software exists for both payroll calculation and tips reporting which exist in the restaurant industry. Such software can help Mr. Morgan by automatically calculating payroll while remaining in compliance with the relevant legislation, get down it easier to enter payroll data into databases where itcan be searched, and save time that wouldve been wasted on manual calculation. Payroll software can also help with other measures such as directly depositing paychecks into employees bank accounts. Though, I believe that each HR tasks listed higher up could benefit the company if automated, it is in the best interest of Mr. Morgan and Castles Family Restaurant to automate payroll to reduce errors and compliance issues and also free up some time which can be used for employee development.HRIS Needs AssessmentCurrently Mr. Morgan uses Excel spreadsheets and a computer application to print payroll checks. He spends on the average eight hours to process payroll for the approximant 300-340 Castles Family Restaurant employees. Without schedule software each manager at the eight restaurants have to print weekly schedules and make changes as necessary throughout the week increasing errors. Mr. Morgan enters the schedules in the Excel spreadsheets which he relies on his knowledge of Excel to make the correct calcul ations. An automated time forbearing system will track employee hours and pay hourly employees accordingly it will also allow Mr. Morgan to import employee hours into payroll software which will compute the time worked which saves Mr. Morgan time from having to manually calculate employees payments and deductions. Automated payroll is also a record keeper which the IRS requires employers to keep employment tax records for a minimum of four years. Furthermore, the U.S. Department of Labor requires payroll records to be kept for at least three years (Grace, 2014). With a HRIS application Castles Family Restaurant can connect all eight restaurants in the northern California area. HRIS will assist Castles Family Restaurant in two major areas recording and recruiting. HRIS will allow the company to invest more time and money in their most worthy resource their employees.ConclusionIt is without a doubt that Castles Family Restaurant is in need of Automating HR tasks in order to save tim e and money while keeping their customers and employees satisfied because we all know that if the employee is not happy, neither is the customer. It is my suggestion that payroll be the first HR function to be automated. By Automating payroll time is saved,errors are reduced payments and deductions, and records are kept while keeping in compliance with state and federal regulations.ReferenceGrace, N., (2014). What are the Benefits of Automating a Payroll System? Chron. Hearst Newspapers. Retrieved from http//smallbusiness.chron.com/benefits-automating-payroll-system-2126.htmlNational Restaurant Association. (2013). Jobs & Careers Powerhouse. Retrieved from http//www.restaurant.org/Industry-Impact/Employing-America/Jobs-Careers-Powerhouse